ENOC Dubai Careers – ADMIN ASSISTANT

Job Description:

Job Responsibilities:

• Prepare and communicate induction plans for new IT joiners.
• Assist in renewals of IT service agreements with concerned parties.
• Coordinate and arrange office setup (i.e. office space allocation, office supplies, parking arrangements, computer provisioning, network access authorization …etc) for new IT joiners.
• Arranging executives business travels (i.e. accommodation and travel plans).
• Organize and maintain (paper and electronic) all office documents, contracts, vendors, staff records and other document types.
• Provide administrative support for executives in their special assignments.
• Make all Necessary arrangements for meetings, including arranging a venue, booking rooms, notifying participants and arranging refreshments and stationery.
• Manage IT Group/Line managers’ office communications.
• Maintain and archive IT policy framework documents.
• Coordinate staff training and conference attendance plans and maintain attendance records.
• Oversee department’s housekeeping services including managing and following up office maintenance requisitions.
• Assist in the annual budget preparation and consolidation process.
• Manage and maintain executives’ schedules
• Provide administrative assistance to all Group IT line managers, executives and staff.
• Process all business correspondences including faxes, emails and in particular, documents of a confidential nature.
• Receive and direct visitors to specific IT office/individual.
• Establish and maintain effective office procedures for mail, message taking, document distribution, filing, etc.
• Compile, transcribe and distribute minutes of meetings as and when requested.
• Manage and follow up internal requisitions for office supplies and ensure effective utilization/re-ordering of all related items.
• Manage and follow up Petty-Cash: process staff requisitions; ensure goods delivered to the concerned IT section/staff and cash paid to the supplier; follow up with finance department for timely reimbursements.

Job Requirements:

• Good knowledge & experience of document management
• Excellent office management skills
• Excellent communication skills
• Fluent in English (speaking, writing & reading); Arabic is an advantage
• Excellent computer skills (Windows & MS office)

Qualification & Experience:

• 2 years college degree (Diploma) in Information Management, Business Administration or similar fields.
• 4 years experience in administrative jobs.

Job Details:

Company: ENOC

Vacancy Type: Full Time

Job Location: Dubai, UAE

Application Deadline: N/A

Apply Here

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