Qatar Foundation Job – Women’s Center Administrative Assistant

Job Description:

A new initiative is being established to provide holistic and transformative Islamic religious and spiritual guidance to women and engage more broadly in social advocacy and impactful scholarly research that benefits the everyday lives of women. The initiative welcomes applicants from individuals of diverse backgrounds who are seeking to work in a value and purpose driven institution committed to excellence, integrity and service to women.

Job Responsibilities:

• Maintain a clean & respectable front office environment
• Carry out data entry in support of projects that are in progress
• Help other administrative staff with overflow work, including data entry and research tasks, in order to ensure smooth administrative operations and promote a culture of teamwork
• Maintain solid customer service relationships by handling questions and concerns with accuracy & professionalism
• Perform a range of more detail-oriented tasks and work assignments related to projects to support departmental objectives
• Perform work independently and efficiently, making decisions on how to approach work assignments and to resolve matters that are routine in nature
• Screen and direct incoming telephone calls; respond to inquiries and provide information; and take and relay messages
• Greet persons entering establishment, determine purpose of visit, and direct or escort them to specific destinations in order to provide exceptional customer service
• Collect information and recommend & design a process for maintaining an efficient filing and record management system for the department
• Operate basic office equipment and ensure its proper functioning by coordinating installation, maintenance, and repair
• Serve as a focal point for QF entities and external institutions and agencies on a range of specified issues; schedule, organize and facilitate meetings, conferences, and other special events. Coordinate venues, attendance, agendas, and facilities; take minutes, provide administrative support, and follow up on matters arising from meetings
• Maintain adequate levels of supplies and initiate department orders for purchases of necessary equipment
• Prepare reports, presentations, packets and other documents as required and as requested
• Make arrangements for new hires, including office set-up, computer hardware, Vehicle Access Tag, ID card, business cards, health insurance, etc.
• Perform administrative and general office duties, including maintaining the supervisor’s appointment calendar / schedule, making travel arrangements, and resolving administrative issues
• Provide transportation and travel logistics support for staff and clients as requested

Job Requirements:

• Strong interpersonal, organizational, and project management skills
• Good writing skills – ability to draft / edit a variety of written reports and communications and articulate ideas clearly and concisely; Arabic proficiency an advantage
• Proficiency in MS Office applications

Qualification & Experience:

• High School education; Bachelor’s degree in a relevant field preferred
• 2-5 years of relevant full-time work experience

Job Details:

Company: Qatar Foundation

Vacancy Type: Full Time

Job Location: Doha, QA

Application Deadline: N/A

Apply Here

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